Jack of all Forms

Landscaping Invoice Template

A free invoice for landscapers and lawn care businesses. Bill an install, extra work and mowing visits on one page, and take off the deposit.

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Free. No sign-up. US Letter · USD · 1 page

Need the matching estimate, receipt and lawn care service log? Get all 6 in one design, plus spreadsheet versions that add up the totals, for $24. See the landscaping paperwork pack

Landscaping invoice for a front yard refresh plus two lawn care visits, total $5,103.50, less a $450 deposit, amount due $4,653.50View full page
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What's on this invoice

  • Your business name, logo, address, phone, email and license number
  • Invoice number, date, due date and job number
  • Bill to, and the job: address, the dates of the work and the estimate number
  • Line items with quantity, unit (square feet, linear feet, cubic yards, each, or visit), rate and amount
  • Subtotal, sales tax, total, deposit paid and amount due
  • How to pay you, and notes, such as when extra work was approved

How to fill it in

  1. Add your business details, logo and license number, then save it as your master copy.
  2. Give each invoice a new number, the date and when it's due.
  3. Fill in who pays, the address, the dates of the work and the estimate number.
  4. Copy the lines from your estimate, and change any quantity that came out different.
  5. Put extra work on its own line, and say in the notes when the customer approved it.
  6. For lawn care, add one line for the month's visits: the plan, the dates, how many visits and the price per visit.
  7. Add sales tax if you charge it, take off any deposit, then print it or save it as a PDF to send.

One-off jobs and weekly visits on one invoice

Most landscapers bill two ways: a price for an install or cleanup, and a price per visit for mowing. This invoice takes both.

The sample is the $4,853.50 front yard estimate, a stump the customer OK'd by text for $120, and the first two weekly lawn care visits at $65 each, for $5,103.50. Less the $450 deposit, $4,653.50 is due. After that, lawn care goes on one invoice a month.

Other landscaping templates

All in one pack

Questions

Can I use this as a lawn mowing invoice?
Yes. Put "Weekly mowing" or your plan name in the description, the number of visits in Qty, "visit" as the unit and your price per visit as the rate. List the dates in the description so the customer can check them.
Should I bill lawn care weekly or monthly?
Most lawn care businesses bill monthly for the visits done, or charge a flat monthly price spread over the season. Weekly invoices mean more paperwork for you and the customer. Whatever you choose, write it on your proposal so there are no surprises.
Do I charge sales tax on landscaping?
It depends on your state. Some states tax lawn care and landscaping services, some tax only the plants and materials, and some, like Oregon, have no sales tax. Ask your state's tax office, then set the rate or leave it at 0.
What do SF, LF and CY mean?
SF is square feet, for sod, beds and grading. LF is linear feet, for edging and borders. CY is cubic yards, for mulch, soil and rock. EA is each, for plants and stumps. The note under the table says the same, for the customer.
What if the customer pays part of it?
Give them a receipt for what they paid and show it as paid on the next invoice. The pack has a receipt in the same design.