Landscaping Estimate Template
A free estimate for landscapers and lawn care businesses. Write down the yard measurements, price the job line by line, and list what extra work costs if you find it.
Need the matching lawn care proposal, work order and invoice? Get all 6 in one design, plus spreadsheet versions that add up the totals, for $24. See the landscaping paperwork pack
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View full pageWhat's on this estimate
- Your business name, logo, address, phone, email and license number
- Estimate number, date, valid-until date and job number
- Who it's for, the job address, the date you looked at the yard and how long the job takes
- Yard measurements: bed area, mulch depth, mulch to order, lawn area, sod waste and sod to order
- A short scope of work in plain words
- Line items with quantity, unit (square feet, linear feet, cubic yards, each), rate and amount
- Subtotal, sales tax and the estimated total
- "Extra work, only if needed": your price for a stump, extra mulch or a sprinkler repair
- Payment terms and a line for the customer to sign when they want to go ahead
How to fill it in
- Add your business details, logo and license number, then save it as your master copy.
- Give each estimate a new number and a valid-until date.
- Fill in the customer and the job address.
- Measure the beds and the lawn, and write down the mulch and sod you'll need.
- Write two or three sentences on what you'll do, then list the work, plants and materials line by line.
- Add your prices for extra work you might find, so nobody is surprised later.
- Write your payment terms, then print it or save it as a PDF to send.
Mulch and sod: how much to order
Mulch is sold by the cubic yard. Multiply the bed area by the depth in feet, then divide by 27. The sample beds are 480 sq ft at 3 inches (a quarter of a foot): 480 × 0.25 ÷ 27 = 4.4, so order 5 cubic yards.
Sod comes in rolls, often 10 sq ft each. Add about 5% for cuts and edges: 650 sq ft of lawn plus 5% is 683, so 69 rolls. The Sheets and Excel version in the pack works both out as you type.
Questions
- Is this the same as a lawn care quote or a landscaping bid?
- Close enough. A quote or bid is usually a fixed price for a set scope, and an estimate can change if the job does. Write "Quote" or "Bid" at the top if that's what you call it. For weekly lawn care with a choice of plans, use the lawn care proposal.
- How long should an estimate be valid?
- Pick a time and write it on the estimate. Thirty days is common, because plant and material prices change with the season. The template has a valid-until date next to the estimate number.
- Should I take a deposit?
- Many landscapers do for installs, to book the date and buy plants and materials. Some states limit how much you can take before the work starts, so check your state's contractor licensing board if you need a license there.
- Do I need a license to do landscaping?
- It depends on your state and the work. Many states license landscape contractors, and some require a separate license to apply pesticides or fertilizer. Check your state's contractor board and department of agriculture.
- What if I find a stump or a broken sprinkler line?
- That's what "Extra work, only if needed" is for. Put your price on the estimate, show the customer what you found, and get their OK before you do it. The pack's work order has a log for those approvals.