Jack of all Forms

Roofing Invoice Template

A free invoice for roofers. List the work in squares and linear feet, add any extra work the homeowner approved, and take off the deposit they already paid.

Open in Google DocsMakes your own editable copy
WordFillable PDF

Free. No sign-up. US Letter · USD · 1 page

Need the matching estimate, receipt and certificate of completion? Get all 7 in one design, plus spreadsheet versions that add up the totals, for $24. See the roofing paperwork pack

Roofing invoice for a roof replacement with eleven lines including extra decking, total $14,727, less a $1,000 deposit, amount due $13,727View full page
Filled-in sample. Your download is blank.

What's on this invoice

  • Your business name, logo, address, phone, email and license number
  • Invoice number, date, due date and job number
  • Bill to, and the job: address, the dates of the work and the estimate number
  • Line items with quantity, unit (SQ, LF, EA), rate and amount
  • Subtotal, sales tax, total, deposit paid and amount due
  • How to pay you, and notes, such as when extra work was approved

How to fill it in

  1. Add your business details, logo and license number, then save it as your master copy.
  2. Give each invoice a new number, the date and when it's due.
  3. Fill in who pays, the job address, the dates of the work and the estimate number.
  4. Copy the lines from your estimate, and change any quantity that came out different.
  5. Put extra work on its own line, and say in the notes when the homeowner approved it.
  6. Add sales tax if you charge it, and take off the deposit.
  7. Write how to pay you, then print it or save it as a PDF to send.

Deposit and extra work on one page

Almost every roof job has a deposit, and many turn up something at tear-off. The invoice shows both, so the homeowner can check it against the estimate.

The sample is the $14,347 roofing estimate plus four sheets of decking at $95 a sheet, the price on the estimate, for $14,727. Less the $1,000 deposit, $13,727 is due.

Other roofing templates

All in one pack

Questions

When should I send a roofing invoice?
When the job is done and you've walked it with the homeowner. If you bill in stages, send one for each stage and take off what's been paid.
What do SQ, LF and EA mean?
SQ is a roofing square, 100 square feet of roof. LF is linear feet, for drip edge, ridge vent and gutters. EA is each, for pipe boots, vents and permits. The note under the table says the same, for the homeowner.
Do I charge sales tax?
It depends on your state. In many states a roofer pays the tax on materials when buying them and charges the homeowner none. In others the homeowner pays it. Ask your state's tax office. If you don't charge it, leave it at 0.
How do I invoice an insurance job?
Bill the homeowner as usual and put the insurance company and claim number in the notes. Many insurers release the last part of a roof claim once they see the final invoice, so send it promptly.
What if the homeowner pays part of it?
Give them a receipt for what they paid and show it as paid on the next invoice. The pack has a receipt in the same design.