Roofing Estimate Template
A free estimate for roofers. Write down the roof measurements, price the job line by line, and list what extra work costs if you find it at tear-off.
Need the matching proposal, work order and invoice? Get all 7 in one design, plus spreadsheet versions that add up the totals, for $24. See the roofing paperwork pack
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View full pageWhat's on this estimate
- Your business name, logo, address, phone, email and license number
- Estimate number, date, valid-until date and job number
- Who it's for, the job address, the date you looked at the roof and how long the job takes
- Roof measurements: roof area, pitch, old layers, stories, waste and shingles to order
- A short scope of work in plain words
- Line items with quantity, unit (SQ, LF, EA), rate and amount
- Subtotal, sales tax and the estimated total
- "Extra work, only if needed": your price per sheet of decking, per extra layer and per foot of fascia
- Payment terms and a line for the homeowner to sign when they want to go ahead
How to fill it in
- Add your business details, logo and license number, then save it as your master copy.
- Give each estimate a new number and a valid-until date.
- Fill in the homeowner and the job address.
- Measure the roof and write the area, pitch, layers to tear off, stories and waste.
- Write two or three sentences on what you'll do, then list the work and materials line by line.
- Add your prices for extra work you might find, so nobody is surprised later.
- Write your payment terms, then print it or save it as a PDF to send.
Squares, waste and bundles
Roofers price by the square: one square is 100 square feet of roof. Measure the roof itself, not the floor plan, because pitch and overhangs make the roof bigger than the house. Then add waste for cuts: about 10% for a simple gable roof, 15% or more with hips, valleys and dormers.
The sample roof is 2,400 sq ft, so 24 squares. With 10% waste that's 26.4, rounded up to 27 squares to order, or 81 bundles at three bundles a square. The Sheets and Excel version in the pack works this out as you type.
Questions
- What's the difference between a roofing estimate and a proposal?
- An estimate prices one way of doing the job. A proposal usually offers a few options, like Good, Better and Best shingles, and lets the homeowner pick. Use the estimate when you're pricing a repair or one clear scope, and the roofing proposal when you want to show choices.
- How long should an estimate be valid?
- Pick a time and write it on the estimate. Many roofers use 30 days, because material prices change. The template has a valid-until date next to the estimate number.
- Should I take a deposit?
- Many roofers do, to book the date and order materials. Some states limit how much you can take before the work starts. In California, for example, the limit is $1,000 or 10% of the price, whichever is less. Check your state's contractor licensing board.
- Do I charge sales tax on a roof?
- It depends on your state. In many states a roofer pays the tax on materials when buying them and charges the homeowner none. In others the homeowner pays it. Ask your state's tax office, then set the rate or leave it at 0%.
- What if I find rotten decking at tear-off?
- That's what "Extra work, only if needed" is for. Put your price per sheet on the estimate, show the homeowner what you found, and get their OK before you replace it. The pack's work order has a log for those approvals.