Vehicle Maintenance Log Template
A free maintenance log for your car, truck or van. Write down every service with the date, mileage and cost, and see what's due next.
Need the matching inspection checklist, invoice and receipt? Get all 6 in one design, plus spreadsheet versions that add up the totals, for $24. See the auto repair paperwork pack
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For the next visit: Multi-point inspection checklist
Or get all 6 matching documents in the auto repair paperwork pack for $24.
View full pageWhat's on this log
- A name and contact line at the top: yours, or your shop's if you hand logs to customers
- Owner and vehicle: year, make, model, VIN, plate, and the date and mileage when it was bought
- Service history: 16 rows for date, mileage, service or repair, who did it, cost and next due
- The total spent on the page
- Regular service: how often, last done and next due for oil, tire rotation, filters, brake fluid, coolant and more
How to fill it in
- Fill in the owner and the vehicle, with the mileage when you bought it.
- Each time the car is serviced, add a line: the date, the odometer reading, what was done, who did it and what it cost. Keep the receipt with the log.
- Write when it's due next: a mileage for things like oil changes, a date for things like brake fluid.
- Fill in the regular service table from your owner's manual, and update "Last done" after each service.
- When the page is full, add up the costs and start page 2.
Why keep a log
A written record means you don't miss an oil change, your mechanic can see what was done before, and a buyer can see the car was looked after when you sell it. The sample covers two years of a 2017 Honda CR-V: oil changes every 7,500 miles, four new tires, a battery and a brake job, $2,596.93 in all.
Shops can hand it out too. Put your shop's name and logo at the top, fill in the first line, and give one to each customer. Every time they look at it, they see where to go back.
Questions
- How often should I change the oil?
- Check your owner's manual. The right interval depends on the car, the oil and how you drive, and many newer cars have an oil life monitor that tells you. Towing, lots of short trips and dusty roads usually mean sooner.
- What should I write down?
- Every oil change, tire rotation, filter, fluid change, new tires, battery, brakes and repair. Small jobs count too: they show the car was looked after.
- Can I use one log for several vehicles?
- Keep one log per vehicle. For a fleet, make a copy for each one and name it by the plate or unit number.
- Does a log help when I sell the car?
- Many buyers ask for service records. A log with the receipts behind it shows what was done and when.
- Is there a spreadsheet version?
- Yes, in the pack: a Google Sheets and Excel log that adds up what you've spent and shows the miles left until each regular service, or "Overdue" once you've passed it.